Why Outsourcing Data Entry Services has become imperative in 2021?

Data Entry Services is defined as any data process requiring fetching of data, digitizing data, typing work, or any specific data creation for business use. Data Entry requires skilled manpower with proper attention to detail and any error can cause big harm to the business. Data processing can vary from simple excel data entry projects to PDF conversion process too complicated data abstraction from large unmanaged files. Be it any kind of data operation, it requires a team with attention to details, to do the needful. For any organization from a start-up to a Fortune 500 company, data management poses a challenge. This is because, for one, it takes a number of resources to tackle the job, Second, it is a noncore operation which means it diverts the owner from core business activities. Third, it is a precise and painstaking process that takes efforts to ensure correct data and costs a lot of money to the enterprise. To overcome this challenge, global companies are blessed to have Business process Outsourcing Models at work. You can simply outsource your day-to-day data processing and management work to a reliable data entry outsourcing company. This would help you focus on your core business operation and also save you enormous operation costs and help you build a better virtual team that helps you streamline your business process in the most effective way. 

Types of Data Entry Tasks that companies need to Outsource

1. Image Data Entry

Image data entry is in high demand as it is a time-consuming process. It may include the following:

 

· Capturing high-quality images

· Sorting & indexing of images

· Merging images

· Product image editing & optimization

· Image conversion

· Image tagging

 2  Product Data Entry

For eCommerce business, this is the most tedious job and has to be dealt with. You should outsource the product data entry services to reliable eCommerce data entry service providers. This includes a lot of things like:

 

· Creating/Adding product titles, descriptions, features, and specifications

· Adding relevant categories and subcategories

· Image uploading and optimization

· Competitor price monitoring and price updation

· Online catalog data entry, catalog processing services

3 Sales Invoice and Purchase Order Data Entry

 Any business has this task of managing their vouchers, sales receipt, etc. in an accurate manner. This is a time-consuming and tedious task that has to be done atthe low cost possible. The best way out is to outsource the invoice data entry task to a reliable service provider and enjoy the work at a lower cost. The invoice data entry would mean that all the entries of sale and purchase are being done by an offshore team of virtual assistants, while you focus on your core operations. This saves you from spending time and money on these activities while getting all the work completed on time and moreover at much less cost. For example, you wish to hire an accounting person who does the invoice data entry and processing work for you in-house, you may have to pay somewhere around 8k-10k USD to the in-house staff member. In addition, you might need a process to save his all data and a person to check the entries. You also would have a backup person if the person leaves the job or go on leave.  Moreover, there is the additional responsibility of hiring the relevant person and once he leaves, the work may suffer till you find another resource. Now, compare it to another scenario, you outsource your complete data entry process to a company offshore. You can get a dedicated account manager with a daily work report at 800-1000 USD per month. You save 80-90% of your budget which is huge and also you don’t have to worry about hiring responsibilities and server back up. All this will be done by the outsourcing agency. Hence, outsourcing is an invaluable tool for global businesses to grow fast while saving expenditure.

 

4 Manual Data Entry

There are some documents that need manual data entry services. For example, you have some records in PDF which needs to be converted to excel editable format and you know, it would take your crucial time and resources. You could simply outsource the task and get it done with ease.

 

5  Form Processing

There are various forms including legal, insurance, market research, enrolment, shipping, loyalty, registration, medical, and a lot more which need to be entered and filled in manually using a specific tool. This work can be completely outsourced to save time and for ongoing forms processing, you should approach a reliable service provider for forms processing data entry services. They would take care of this job while you grow your business.

 

6 Document Formatting

Majorly, the official documents are in PDF mode and they need to be converted for using them appropriately. You might need PDF to word/excel conversion or you may need PDF to HTML conversion etc. For any such need., the best bet is to outsource the task and enjoy it getting done cheaply at the click of a mouse. Document formatting data processing services may also include tasks such as caption labelling and numbering, incorporating header and footer, hyperlinks and bookmark placement, etc.

 

7  Data Conversion

Converting a particular data file from one format to another can be quite painstaking. You can hire virtual assistants for Word to PDF conversion, eBook conversions, document conversion, HTML as well as XML conversions to keep things going in the right direction.

8 Data Cleansing

Data cleansing is a broad term that involves a series of tasks like removing duplicacy, adding the missing information, deleting the invalid or irrelevant records, fixing and correcting the values, interlinking the multiple data sources, and so on. Data cleansing means to have business usable data and to cleanse it for any unspecific detail it may have. This work can also be outsourced to reliable data entry outsourcing companies.

 

Why to Outsource?

 

· Increasing cost-effectiveness of the services, with advanced technology use of best tools

· More focus on core operation

· Assurance of consistency, accuracy, and reliability of data

· A quick turnaround time and on-time delivery of the project

· Access to a wide talent pool to do your task

· Use of latest technology and software for data entry and processing services

· Scalability and flexibility in managing the huge volume of data

· Great business benefits including process efficiency, data indexing, data retrieval, and more